Why I Ditched Notion for ClickUp
Why we left Notion and built our agency systems in ClickUp—how one switch saved hours, cut costs, and fixed our client approval headaches.
The Notion Struggle Was Real
I had built my entire business and workflow in Notion and started to realize two years in it wasn't hitting it for me anymore. We primarily do email campaigns, social media management, and blog posts for our clients, and the biggest headache was trying to move stuff between our team lists to client-facing lists for approvals.
I found myself spending more time creating a useable space versus actually working. I needed automations between lists and could not for the life of me figure it out without lots of workarounds. The messy library felt overwhelming every time I opened Notion.
💸 And get this - I even looked into hiring a Notion expert to help with automation, but quickly backed away when multiple experts quoted me 5k.
The Great Software Hunt
Look, I've tried every software out there - Monday, Airtable, Asana, ClickUp, you name it. But now that I've been in business for a bit and developed specific systems and workflows, I knew what we needed. And our pretty Notion just wasn't it anymore.
Game-Changer Time
In 2025 I wanted to cut down on multi platform software and apps and automate what I could. ClickUp became my answer. It replaced my Loom, Slack, and Notion subscription. The best part? Those automations I needed for our client approval process - moving things from team view to client view - I could set up in ClickUp within seconds. No more manual updating and moving things around!
What Made ClickUp Different
I fell in love with ClickUp because:
✔ It replaced multiple other apps I was paying for
✔ I could actually automate what I spent years trying to figure out in Notion within seconds
✔ Everything felt organized and made sense
✔ Instead of creating something from scratch each time, ClickUp already had specific systems with dedicated lists, folders, and docs
✔ You can customize everything so it's not another boring project management tool
Final Thoughts
I moved my team over and while we're still figuring out certain things, it's been such a game-changer for our workflow. If you're curious, Monday or Asana would've been my second choice. Hope this helps anyone else struggling with the same decision!
The Big Wins
✔ No more manual approval workflows
✔ Replaced three separate subscriptions
✔ Less time building workspaces
✔More time actually working on client projects
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