Why I Ditched Notion for ClickUp as a Marketing Agency

Feb 2

Let's talk about ClickUp vs Notion as a small marketing agency.

The Notion Struggle Was Real

I had built my entire business and workflow in Notion and started to realize two years in it wasn't hitting it for me anymore. We primarily do email campaigns, social media management, and blog posts for our clients, and the biggest headache was trying to move stuff between our team lists to client-facing lists for approvals.

I found myself spending more time creating a useable space versus actually working. I needed automations between lists and could not for the life of me figure it out without lots of workarounds. The messy library felt overwhelming every time I opened Notion.

💸 And get this - I even looked into hiring a Notion expert to help with automation, but quickly backed away when multiple experts quoted me 5k.

The Great Software Hunt

Look, I've tried every software out there - Monday, Airtable, Asana, ClickUp, you name it. But now that I've been in business for a bit and developed specific systems and workflows, I knew what we needed. And our pretty Notion just wasn't it anymore.

Game-Changer Time

In 2025 I wanted to cut down on multi platform software and apps and automate what I could. ClickUp became my answer. It replaced my Loom, Slack, and Notion subscription. The best part? Those automations I needed for our client approval process - moving things from team view to client view - I could set up in ClickUp within seconds. No more manual updating and moving things around!

What Made ClickUp Different

I fell in love with ClickUp because

It replaced multiple other apps I was paying for
I could actually automate what I spent years trying to figure out in Notion within seconds
Everything felt organized and made sense
Instead of creating something from scratch each time, ClickUp already had specific systems with dedicated lists, folders, and docs
You can customize everything so it's not another boring project management tool

    
            Feature
            ClickUp
            Notion
        
            Free Plan
            
                • 100MB Storage

                • Unlimited Tasks

                • Unlimited Free Plan Members

                • Collaborative Docs

                • In-App Video Recording
            
                • Collaborative workspace

                • Basic integrations

                • 7 day page history

                • 10 guest invites

                • Basic page analytics
            
            Paid Plans
            
                Starting $10/user/month:

                • Unlimited Storage

                • Unlimited Integrations

                • Guest Permissions

                • Resource Management
            
                Starting $12/user/month:

                • Unlimited blocks

                • Custom automations

                • 30 day history

                • Advanced features
            
            Automation
            
                • Built-in advanced automations

                • Easy setup process

                • Multiple trigger options

                • Cross-list automation
            
                • Basic automation features

                • Requires workarounds

                • Limited trigger options

                • Complex setup needed
            
            Best For
            
                • Task-focused teams

                • Process automation

                • Project management

                • Client collaboration
            
                • Knowledge management

                • Documentation

                • Wiki creation

                • Complex databases

Final Thoughts

I moved my team over and while we're still figuring out certain things, it's been such a game-changer for our workflow. If you're curious, Monday or Asana would've been my second choice. Hope this helps anyone else struggling with the same decision!

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